Out of compliance
Subcontractor · Alder Electric
- Trade
- Electrical
- Carrier and policy
- On file
- Coverage limit
- On file
- Endorsements
- Required endorsement missing
- Status
- Computed from the certificate, with the reason shown
Subcontractors
LiveEvery sub's compliance status,in one place.
One record per subcontractor and supplier, with certificate-of-insurance status computed, so the office works one queue instead of chasing certificates over email.
Computed, not flagged by hand.
A sub's insurance status is checked against the certificate, not set by someone remembering to.
What a sub record carries.
Subcontractor and vendor records
LiveContact, trade, insurance status and every work order tied to the sub. Suppliers work through purchase orders.
Compliance view
LiveA carrier, policy number, coverage limit and required endorsements, with dates that cover today. The reason is shown when a sub fails.
Block on lapse
On the roadmapPlanned: stop a lapsed sub from being assigned new work, keeping its record and history, and re-check on unblock.
Vendor self-serve portal
On the roadmapPlanned: subs see their own work orders and upload their own certificates. Suppliers acknowledge purchase orders.
Also in subcontractors
Quote and invoice reviewPlanned: a sub's cost quote or invoice held for office approval or a revision request before it posts.On the roadmap
Statuses are current as of October 2026.
Straight answers.
How is certificate-of-insurance status determined?
It is computed, not set by hand. Thermal checks for a carrier, at least one policy number, a coverage limit and the required endorsements, with effective and expiry dates that cover today. If any of that is missing or expired, the sub shows out of compliance with the reason.
Does the platform cover suppliers as well as subcontractors?
Yes. A subcontractor supplies labor on dispatched work orders, and a supplier provides parts through purchase orders. Both live on the same kind of record.
Is the vendor portal available?
The self-serve portal for subs and suppliers is on the roadmap, along with blocking lapsed subs and office review of sub quotes and invoices. The status column above follows our published availability list.
Does Thermal handle union or certified payroll for subcontractors?
No. That is a deliberate boundary. Burdened cost rates, cross-local dues routing and certified-payroll reporting stay out of scope.
Does Thermal do AIA billing or multi-entity consolidation?
No. A sub's invoice is job-level, not a construction draw schedule, and your accounting system keeps the general ledger. See invoicing and QuickBooks Online for what moves today.